A HRDF Training Provider, now known as HRD Corp Registered Training Provider, is a company or organization that acts as a Training Vendor to HRD Corp Registered Employers. These providers enable registered employers to make training claims by conducting approved training programs.
HRD Corp training providers are part of Malaysia’s dynamic training ecosystem and must be registered or incorporated in Malaysia under specific legal entities.
HRD Corp Training Provider
Who Can Register As A Training Provider?
Organizations eligible for registration must fall under one of these categories: Berhad (Bhd.) / Sendirian Berhad (Sdn. Bhd.), Limited Liability Partnership (LLP), Sole Proprietor / Enterprise, Association, or Government / Semi Government Institution. All entities must be registered under Suruhanjaya Syarikat Malaysia (SSM) or Registrar of Society (ROS).
What Are The Registration Requirements?
The registration process requires several key elements: having at least one full-time trainer and one support staff, paying a registration fee of RM 1,000 for the main office (and RM500 for each branch) valid for one year, ensuring the company’s business nature includes “Training or Consultancy Services,” and submitting a signed Training Provider’s Integrity Pledge form. The registration process is exclusively conducted through their online platform.
New providers must meet several key requirements:
- Maintain at least one (1) full-time trainer
- Have at least one (1) support staff
- Pay RM 1,000 registration fee for main office/headquarters (plus RM500 for each branch) for one-year validity
- Include “Training or Consultancy Services” in company’s/association’s business nature
- Submit a signed Training Provider’s Integrity Pledge form with company stamp
- Complete registration exclusively through the online platform
What Is The HRDF Training Provider Registration Process Flow?
The process follows these steps:
- Complete online form with required documents
- Respond to inquiries for incomplete documentation (notification via email)
- Undergo pre-approval (may require company visit)
- Make payment at Public Bank using printed e-slip
- Receive final approval after payment
- Download and display e-Certificate
- Receive e-TRiS access (password and grant access from ithelpdesk)
What Documents Are Required For Registration?
Required documents vary by company type but generally include: SSM/ROS registration forms, business nature documentation proving training/consultancy services inclusion, the Integrity Pact Form, and the Master Services Agreement (MSA). The MSA must be digitally stamped at LHDN via their online portal. All document copies must include a cross line with “HRD Corp Use Only” written across to prevent misuse.
Different entities require specific documentation:
Berhad/Sdn Bhd:
- SSM Forms 8, 49, 9, 24
- Memorandum and Article of Association (MAA)/Section 14
LLP:
- SSM LLP Form
- Business nature documentation
Association:
- ROS Form
- Association’s Constitution
Government/Semi-government:
- Certificate/Letter/Act of Government
Sole Proprietorship:
- Form E
- Business Information/Ownership documentation
All entities must provide:
- Integrity Pact Form
- Master Services Agreement (MSA)
What Is The Master Services Agreement Process?
The MSA process involves:
- Receiving agreement via email after application
- Printing and manually signing the pre-executed agreement
- Digital stamping at LHDN through stamps.hasil.gov.my
- Selecting “Sekuriti” and “Perjanjian Perkhidmatan” with zero contract value
- Attaching Sijil Setem to original agreement
- Uploading complete documentation via provided link
How Is The Renewal Process Managed?
Training Providers must initiate renewal three months before expiry or within six months from the expiry date. The renewal fee is RM 1,000 and is valid for one year. The process is conducted through the e-TRiS system and requires updated documentation including entity registration forms, business nature documentation, Integrity Pact form, and Master Services Agreement.
What Are The Programme Registration Procedures?
Programs can be registered through the e-TRiS system under Profile Management > Training Programme. No registration fee is required for program registration. All registered trainers must possess relevant competency and skills aligned with the programme. Foreign trainers conducting training in Malaysia don’t require a TTT certificate. Required documents include TTT/TTT Exemption certificates and trainer profiles.
What Are The Modification Procedures?
Address modifications require a processing fee of RM 1,000 if relocated within one year from registration or last relocation date, along with supporting documents like tenancy agreements. Company name modifications also require a RM 1,000 fee and must have prior SSM approval. Both modifications are managed through the e-TRiS system with specific documentation requirements.
Address Modification:
- RM 1,000 fee if relocated within one year
- Requires latest tenancy/sales and purchase agreement
- Managed through e-TRiS system
Name Modification:
- RM 1,000 processing fee
- Requires SSM approval
- Must submit SSM Name modification form (Form 13)
- Processed through e-TRiS system
What Are The Programme Registration Requirements?
Programme registration involves:
- No registration fee
- Registration through e-TRiS system
- Trainers must have relevant competency
- TTT certificate exemption for overseas trainers
- Required documents: TTT/TTT Exemption certificates and trainer profiles
- Claims available only after training completion
What Are The Best Practices For Registration?
Key tips include:
- Prepare all documents before applying
- Keep file sizes under 5MB
- Respond promptly to inquiries
- Check emails frequently for updates
- Write “HRD Corp Use Only” with cross line on document copies
- Pre-prepare information offline before online submission
- Enter minimal trainer information initially
- Maintain regular communication through e-TRiS Inbox
Where Can You Download The Training Provider List?
The official HRDF Training Provider List is available in PDF format. You can download the current list from HRD Corp’s official website.
However, for the full list of HRD Corp Training Provider with and without HRD-TEE, please go to e-TRiS portal.
